Administrative Assistant

Job Description

Company

Big Data Federation tackles complex financial and economic problems. We apply machine-learning technologies to our mass data to generate predictions and signals for our asset management subsidiary. Our team comprises a group of technologists, mathematicians, data scientists, industry analysts, economists, and programmers. The company was incorporated in 2015, is headquartered in San Jose, California and has an European office in Moldova. We are backed by one of the world’s largest venture capital firms.

Job Profile
We are seeking an energetic Administrative Assistant to help with our small and growing team.

Job Responsibilities

• Organize and manage calendar schedule(s) for one or more managers, assist in planning appointments, external meetings, conferences, etc
• Arrange travel and prepare expense reports
• Assist recruiting admin with hiring
• Help to arrange visas (e.g. F1/H1b/L1)
• General administrative duties such as order supplies,  shipping , ensuring business permits are up to date, insurance renewals
• Manage invoices (receivables/payables)
• Coordinate acquisition of data sources
• Support in coordinating activities across the organization, e.g. events, conferences, F2Fs
• Anticipate business needs of the leadership team/admin team
• Problem solving skills, organizational and multitasking abilities with attention to details

Soft Skills

• Sound judgment and decision-making ability in resolving complex problems
• Diplomacy, tact, and judgment in interacting with a wide range of constituents
• Careful handling of details of a highly confidential nature
• Strong verbal/written communication skills

Experience

• 4+ years of experience working with senior-level executives or c-suite executives
• Knowledge of all Microsoft tools, purchasing and finance systems

Compensation

• Competitive salary
• Stock options
• Full health benefits: medical, vision and dental
• 401(k)
• Paid time off
• Life insurance
• Short-term and long-term disability coverage 

Please send cover letter and resume to [email protected].